Event Proposal

Prepared for: [Client name]
Prepared by: [Account manager]
Validity: 30 days from issue date

1. Overview

This proposal outlines the scope, deliverables, and commercial terms for organising [event name] on [proposed date] in [city, KSA]. The objective is to deliver a turnkey experience covering venue, production, catering, registration, and on-day operations.

2. Scope of work

• Venue sourcing and contracting (Riyadh / Jeddah / Dammam by default)
• Stage and AV production (LED screens, lighting, sound, livestream optional)
• Branding (signage, badges, on-screen graphics)
• Registration desk + digital check-in
• Catering — three coffee breaks, one lunch, dietary options including halal certification
• On-day staff: floor managers, ushers, technical crew

3. Audience and capacity

• Expected attendance: [pax] guests
• VIP track: [pax] (separate lounge, dedicated host)
• Speaker count: [n]

4. Timeline

Stage	Owner	Date
Kick-off and brief lock	Client + Novex	T-60 days
Venue confirmation	Novex	T-45 days
Speaker / talent confirmed	Client	T-30 days
Final run-of-show	Novex	T-7 days
Event day	Joint	T-0
Post-event report	Novex	T+14 days

5. Investment

Itemised commercials are attached as Annex A. All amounts are quoted in SAR, exclusive of 15% VAT.

6. Payment terms

• 50% on proposal acceptance
• 30% 14 days before event day
• 20% on delivery of post-event report

7. Next steps

Sign and return the acceptance page on the last sheet. Once signed, we will issue the contract and the first ZATCA-compliant invoice within two business days.