Venue Booking Confirmation

Booking reference: [VB-####]
Issued: [date]

1. Parties

• Venue: [venue legal name + CR]
• Client: [tenant legal name + CR]

2. Reservation

Hall	Date	Setup from	Event window	Strike by
[Hall name]	[date]	[time]	[start] – [end]	[time]

• Configured layout: [theatre / classroom / banquet / cabaret]
• Seated capacity: [n]
• Standing / cocktail capacity: [n]
• Stage size: [w × d]

3. Inclusions

• House sound system (handheld + lapel mic, basic mixer)
• Projection — 1 projector + 1 screen (16:9)
• Stage lighting — basic wash
• Tables, chairs, registration desk, prayer area access
• Wi-Fi for staff (event-grade Wi-Fi available on request, priced separately)

4. Exclusions

• Catering, AV upgrades, LED screens, livestream, branding, transport
• Additional security beyond the venue's standard complement
• Decoration, flowers, soft seating

5. Pricing

• Hire fee: SAR [amount]
• Refundable damage deposit: SAR [amount]
• VAT 15% applied to the hire fee
• Payment: 50% on confirmation, 50% by T-14 days

6. Compliance and approvals

• General Entertainment Authority (GEA) permit is the Client's responsibility for activities requiring it
• Civil Defence approval where capacity exceeds [n]
• The venue follows standard fire and life-safety rules; the Client briefs all suppliers accordingly

7. Cancellation

• > 60 days: full deposit refund
• 30–60 days: 50% deposit retained
• 14–30 days: 75% retained
• < 14 days: 100% retained

8. Force majeure and rescheduling

On a force-majeure event (e.g. official mourning, weather, public health order), the booking may be rescheduled within 12 months at no penalty, subject to availability.

Signed for and on behalf of:

Venue: ____________________ Date: ________
Client: ____________________ Date: ________